GRADING SYSTEMS

The following system represents the various grades which are assigned to courses at the college. The grading system for West Georgia Technical College is as follows:

I: A grade of “I” can ONLY be given to a student who has satisfactorily completed a substantial portion of the coursework but for NON-ACADEMIC reasons beyond his/her control has not been able to complete all of the required coursework within the quarter. It is the student’s responsibility to complete the required coursework in which the “I” was received within two weeks into the next quarter, while maintaining satisfactory progress in all other courses in which the student is registered. If the “I” is not satisfactorily removed by the second week of the next quarter, regardless of the student’s status, the “I” will automatically be changed to an “F”.

W: (Withdrawn) “W” is assigned when the student withdraws from a course and had no grades at the point of withdrawal or is withdrawn passing. “W” is not used in GPA calculations.

WF: (Withdrawn Failing) “WF” is assigned when the student withdraws from a course after the midpoint of the course and had an average of “F” or is making unsatisfactory progress as defined by approved departmental policy at the time of withdrawal. “WF” is used in GPA calculations, earns no credit hours, and carries 0 grade points for each credit hour attempted.

AU: Audit is agreed upon between the student and the class instructor prior to registration into that class. An “audit” carries no credit. Course requirements for audited classes are agreed upon by the student and instructor prior to registration.

Transcripts and Grade Reports contain two grades for each occupational course. The first grade is the letter grade assigned for academic work and skill development in the course. The second grade reflects the work ethics of the student in the course.

LEARNING SUPPORT COURSE GRADES

Students will receive letter grades in learning support classes and the COL 099 College Life class
Grades earned in those classes appear on the student transcript with an asterisk (*) beside the grade (A*, B*, C*, D*, F*). Learning support class grades are not included in computation of the student’s academic grade point average (GPA). The Financial Aid Office does include learning support class grades in computing Hope Scholarship GPA and calculating the completion rate for satisfactory academic progress for financial aid eligibility.

TRANSCRIPTS AND GRADE REPORTS

Students attending West Georgia Technical College receive a quarterly grade report via Bannerweb. No grades will be available when the record shows financial indebtedness to the college. Students may obtain an unofficial transcript of their academic records via Bannerweb.

Students may obtain copies of their academic records by submitting a written request and transcript fee to the Registrar’s Office. The student transcript contains the following information: program of study, courses of study completed with corresponding grades, credit hours earned, and quarters of attendance.

Official transcripts are sealed in collegial envelopes with West Georgia Technical College’s seal and are not valid if opened by the student. Student copies are stamped “Student Copy.” West Georgia Technical College will not release copies of student transcripts without written permission from the student and payment of transcript fee. Though transcripts are processed as promptly as possible, the requests should be made one week before the document is required, particularly at the beginning or end of a quarter.

To request a transcript, please send the Transcript Request form and a $3.00 transcript fee by postal mail to the West Georgia Technical College Registrar's Office, 303 Fort Drive, LaGrange, GA 30240.

Transcript Request Form

COMPUTING GRADE POINT AVERAGE (GPA)

Each letter grade has a point value (i.e., A=4, B=3, C=2, D=1). A student may determine the grade points for each course by multiplying the number of points a grade is worth times the number of credit hours the course carries. Thus a “B” (worth 3 points) in a 3 credit hours course is worth 9 grade points and an “A” (worth 4 points) in the same 3 credit hours course is worth 12 grade points.

The grade point average is calculated by adding the total grade point values for all courses and dividing by the total number of credits attempted during the same period.

Example: SCT 100, 3 credit hours, Grade A (4 points) = 12
                  MSD 220, 3 credit hours, Grade B (3 points) = 9
                  MSD 104, 5 credit hours, Grade F (0 points) = 0
                  MSD 109, 5 credit hours, Grade B (3 points) = 15
                                                                            Total Points = 36
                  36 points divided by 16 credits = 2.25 grade point average

A cumulative minimum grade point average of “C” (2.0) is required in order to earn a diploma at West
Georgia Technical College. The student should have a 2.0 grade point average in all work attempted.
While a student may earn a cumulative average of 2.0 which includes one or more grades of “D,” it is
well to remember that grades below “C” are seldom transferable to other colleges and will prohibit
progression to other courses for which the current course is a prerequisite. Neither Learning Support
nor Work Ethics grades shall affect the cumulative grade point average.