Registrar Services

The Registrar’s Office may be reached at 1.855.253.7344 or

Academic Probation and Suspension

Students who earn a GPA of less than 2.0 for a semester are placed on academic probation. The semester GPA is calculated according to the College’s grading system and grade point formula found in sections Grading System and Grade Point Average (GPA) of the student catalog.

Students who are placed on academic probation or admitted on probation must earn a minimum of a 2.0 GPA the following semester of attendance to remove themselves from probation. Students who fail to earn a 2.0 GPA while on academic probation are subject to academic suspension.

A student who receives an academic suspension may apply for re-admission after one full semester.

Graduation Information

West Georgia Technical College graduation exercises are scheduled once per semester. Students should meet with their academic advisor before completing the graduation application.

Prior to graduation, each degree, diploma, or certificate student must:

  • Achieve regular program admission status for the program.

  • Complete all program curriculum requirements.

  • Earn a graduation grade point average of 2.0 in their program of study.

  • Be in good academic standing with West Georgia Technical College.

  • Submit a Graduation Application (for a degree, diploma, or certificate) with the advisor's signature to the Registrar's Office.

  • Settle all financial obligations with West Georgia Technical College, including the $35 graduation fee.

  • If applying to graduate with an associate degree, take the Graduate Exit Exam (ETS Proficiency Profile) prior to graduation. Students should contact their advisors for more information.

A separate application and fee of $35 is required for each degree, diploma, or certificate. The graduation fee is nonrefundable and payable to the Business Office at the time a student submits an application for graduation. This fee will cover the cost of graduation activities and processing of the diploma or certificate. All questions concerning the graduation process should be directed to the Registrar's Office.

Students who are pursuing a degree or diploma program that has embedded certificates will NOT be required to pay the $35 fee for the embedded certificate.

When all academic requirements and financial obligations are met, the student will receive his/her diploma or certificate through the U.S. mail.

Transfer Credit from Other Institutions

Students may request transfer of credit for course work completed at a nationally or regionally recognized accredited institution. To comply with state policy, West Georgia Technical College requires that a minimum of twenty-five percent (25%) of the course work of a particular program of study be completed at WGTC in order to grant the award. The Registrar may confer with program instructors when determining appropriateness of transfer request but is responsible for final transfer credit approval. Students who have been educated outside of the United States will need to have their transcripts translated and evaluated by professional credential evaluation services before any credit will be considered.

  1. Student may request review for transfer of credit within the first semester of attendance by emailing

  2. Student must provide an official transcript from the institution with which course work was completed. Transfer credit may not be awarded if credit is showing on transcript as transfer or exemption credit.

  3. Course work must be concurrent with the curriculum outline of the student's current program of study. Student may be required to furnish course catalog or course syllabus.

  4. Previous course work must have been completed with a grade of C (2.0) or better to be considered for transfer credit.

  5. Certain courses are subject to time limitations. Specific technical, science, and Health Sciences courses may not be considered for transfer credit after seven years.

  6. Student will be notified via Self-Service Banner Web account.

Advanced Placement

The Registrar will grant appropriate credit to students who receive scores of three or higher on an approved College Board Advanced Placement (AP) exam. Applicants must have official test scores mailed directly from the College Board to the Registrar at West Georgia Technical College. The Registrar will award credit for approved AP examinations listed below.

AP Exam Course

  • for ENGL 1101: English Language and Composition
  • for ENGL 1102: English Literature and Composition

Students should direct questions to the Registrar about credit for other AP courses or credit received.

College-Level Examination Placement (CLEP) Credit

West Georgia Technical College awards credit for a limited number of college-level examination subject exams but not for the general exams. To receive CLEP credit, the scores received must be at the 50th percentile or higher. The Registrar awards credit for the following courses:

CLEP Exam Course

  • for ENGL 1101: Freshman College Composition with Essay
  • for MATH 1111: College Algebra
  • for PSYC 1101: General Psychology
Students wishing to earn CLEP credit for any courses not listed should contact the Registrar.

Prior Learning Assessment

Prior Learning Assessment is a process of identifying college-level learning gained through non-traditional educational environments such as employment, military and corporate training, professional certifications, and noncredit courses. There is a difference, however, between prior learning and prior experience. Prior learning goes beyond experience, as a student must demonstrate that college-level learning has occurred in relation to the learning outcomes of a particular course for which credit is being requested.

Credit will be awarded only for demonstrable college level learning, and not for experience. The burden of proof lies with the student to demonstrate through testing or appropriate documentation, such as transcripts and certificates, submitted to designated College authorities, that the learning meets specific learning objectives and standards set forth in course syllabi and programs approved by related accrediting bodies. Prior Learning may have been required for professional competence; is reasonably current (some learning is time sensitive); is comparable to courses offered in colleges or universities; implies a conceptual (theoretical) and practical understanding of the course(s). Any credits awarded through PLA must be in accordance with the Standards of The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC Standard 3.4.4) and policies and guidelines of the Technical College System of Georgia.

Students may submit appropriate documentation to the Registrar during the application process.  The Registrar will confer with Academic Deans/ Program Chairs when determining appropriateness of course credit to be awarded.

  • Students must request review for transfer of credit within their first semester of attendance. Request for Transfer of Credit forms are available in the Office of Student Affairs.
  • Students must provide official documentation of previous training or course completion.
  • Training/course work must be concurrent with the curriculum outline of the student's current program of study. A form DD 2586 - Verification of Military Experience and Training - may be required as verification of military experience and training. A course syllabus or training outline may be required for consideration of nonmilitary training.

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