DROP/ADD
A student may drop or add course(s) without academic penalty
during the drop/add period designated in the official school calendar.
Schedule changes after the end of the drop/add period must follow
the Withdrawal from Course procedures. Any student requesting to
drop/add class(es) must see his/her program advisor.
STEPS TO DROP/ADD COURSES
The procedure for changes in schedules should be followed as outlined
and are the responsibility of the student:
1. The “Drop/Add” form must
be completed and approved by all instructors involved.
2. The student will take the Drop/Add form
to the Registrar’s
Office. The course(s) will be added to the student’s schedule
if the student meets the course requirements and if there is
space available in the class. Dropped classes will be removed
from the student’s schedule.
3. A “Withdrawal from Course” form
should be used for any student dropping a class after the drop/add
period.
4. Any student adding a class after the drop/add period should
follow steps 1 and 2.
WITHDRAWAL
If any student wishes to withdraw from West Georgia Technical
College or from a course after the designated drop/add period,
the following procedures should be followed:
1. Meet with advisor, instructor, or Student
Services staff and complete the proper “Withdrawal” forms.
2. If a student is receiving financial aid, he/she must contact
the Financial Aid Office to inquire about their financial aid
status.
3. A student who withdraws may apply to the Admissions Office
for readmission at the beginning of the following quarter or
any quarter thereafter. A student who withdraws in good standing
during a quarter may return the following quarter without completing
a new application for admission if they are remaining in the
same program of study.
4. Students should not assume that non-attendance constitutes
official withdrawal. Scheduled changes after the end of the drop/add
period will be assigned a grade of W, WF, or F based on the date
of withdrawal and performance of the student up to that time.
Students must follow the proper withdrawal
procedures in order to obtain a refund. Failure to properly withdraw
may result in
a grade of “F” for all courses for which the student
is registered. The policy for “W,” “WF,” and “F” grades
will be followed in assigning grades for courses not completed.
The student’s last date of attendance will be considered
the official withdrawal date for determining financial aid satisfactory
process.
NO SHOWS
Any student reported as a “no show” by an instructor
will be administratively dropped from that class. The student must
follow the Drop/Add procedure to add back the class. The definition
of a “no show”
is a student who registers for a class and meets the following criteria:
• Does not attend the first two class
sessions of a course that meets daily.
• Does not attend the first two class
sessions of a course that meets twice or three times per week.
• Does not attend the first class session
of a course that meets once a week.
• Does not sign on to Blackboard during
the first seven days of the quarter for an online class.
ACADEMIC HONORS
The college recognizes the following academic honors:
Honor Graduate - These individuals are recognized as having maintained
a 3.5 or above cumulative grade point average only in their programs
of study. Students are recognized in the following the categories:
Highest Honors (4.0 GPA), High Honors (3.8-3.99 GPA), and Honors
(3.5-3.79 GPA).
President’s List - Students who are
enrolled in 12 or more credit hours during a quarter and who
achieve a 4.0 grade point
average for the quarter.
Dean’s List - Students who are enrolled
in 12 or more credit hours during a quarter and who achieve a
grade point average of
3.5 to 3.99 for the quarter.
ACADEMIC
PROBATION AND SUSPENSION
Any student who earns a quarterly GPA of less than 2.0 will be
placed on academic probation during the next quarter of registration
and enrollment. Students will be notified in writing of their academic
probation. The student must earn a GPA of 2.0 or higher during
that quarter in order to be removed from probation.
A student will be suspended for one quarter if the GPA falls
below a 2.0 for two consecutive quarters. When a student is suspended,
that student is not allowed to enroll in classes for the next quarter.
During the first quarter of enrollment after academic suspension,
a student is placed on academic probation. A student is removed
from academic probation by earning a quarterly GPA of 2.0 or higher.
In the advent of a second academic suspension, the student will
be eligible to reapply for admission after two full quarters. The
student must make a 2.0 in the first quarter after readmission.
Readmitted students who do not achieve a minimum 2.0 grade point
average for the first quarter of re-enrollment will again be academically
suspended from the college and will not be eligible to return for
one year.
NOTE: Any Allied Health Program student who
fails to earn a “C” or
better in any course required for their selected program of study
may repeat a course one time only. A second “D” or “F” in
any course required by the student’s program of study would
result in dismissal of the student from the program.
TRANSIENT
STUDENT
To enroll as a transient student, a student must complete the
following prior to pre-registration each quarter:
1. If the request is for transient class (s) on campus at another
college, a student must contact the Registrar prior to pre-registration.
The registrar will determine eligibility for a transient agreement
to be sent to the host college.
2. If the request is for transient class(s) on-line at another
college, a student must apply through Georgia Virtual Technical
College (GVTC) at the website www.gvtc.org and follow the directions
to apply for courses. Students must adhere to the deadline for
transient students by the host college as they may differ from
WGTC.
Note: The student’s admission and financial
aid files must be complete before a transient agreement will
be processed. Students
must satisfy pre-requisites coursework prior to the transient agreement
being sent to the host college.
Students in good standing at another college may be permitted
to enroll as a transient student on a space-available basis at
West Georgia Technical College in order to complete work at the
home college.
To enroll as a transient student, the student must complete the
following:
1. If the request is for transient class(s) on campus at West
Georgia Technical College, the student must contact the Registrar
at the home college to request transient status.
2. If the request is for transient class(s) online at West
Georgia Technical College, the student must apply at www.gvtc.org and
follow the directions to apply for courses.
PROOF OF ENROLLMENT
Students needing proof of enrollment for insurance or other reasons
may submit a request after the drop/add period. A request form
can be obtained in the Registrars Office or from the link below.
A student must be registered for 12 or more credit hours to be
considered fulltime.
Proof of Enrollment
Form 
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