WGTC Financial Aid

The mission of the Financial Aid Office is to assist students in identifying, understanding, and meeting their educational costs. The Office of Financial Aid is committed to the highest level of customer service and effective, efficient delivery of financial assistance from federal, state, and private sources to all West Georgia Technical College students.

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Applying for Financial Aid

Your financial aid eligibility is dependent upon several factors including: residency and citizenship, admission status, program of study, and number of credit hours. Although you are encouraged to begin your financial aid process early, WGTC cannot guarantee any aid without your being fully accepted to the college and enrolled in classes that are within your chosen major or program of study.

In order to apply for financial assistance you must complete and submit the following:

  • A current application for admission to WGTC
  • High School, GED, and all previous college transcripts; and
  • Apply on-line for the HOPE Application if you are a Georgia resident at GAFutures.org;
  • OR

  • Apply online at www.FAFSA.gov for federal aid (Pell Grant, FSEOG, and FWS) and/or state aid (HOPE) which must be renewed yearly.
  • To access the Spanish version of FAFSA on the web, please visit: https://fafsa.ed.gov/es_ES/index.htm

There are two major changes to the FAFSA that will take effect for the 2017-18 school year:

  • The FAFSA will be available earlier;
  • The FAFSA will collect income information from an earlier tax year.

For a summary of the changes impacting the 2017-2018 FAFSA completion, please view our Prior-Prior Year and FAFSA Completion Table here:

FAFSA Completion

If you are in a certificate program that is eligible for HOPE Grant only, you may choose to complete the Hope application online at GAFutures.org. The Georgia Hope website has other resources for planning your college career as well as more details on the requirements for Hope programs.

If you are in a degree, diploma, or a certificate program that is eligible for Hope and Pell you may complete the Free Application for Federal Student Aid (FAFSA) online at www.fafsa.gov. West Georgia Technical College’s Federal School Code for the FAFSA is 010487 (Waco, Georgia).

The FAFSA will qualify a student for Federal awards like Pell Grant and Stafford Loans* as well as Hope programs. The FAFSA must be renewed yearly around tax time. *Please contact a Financial Aid Specialist for more information on Stafford loans!

Once your application is completed online, it may take up to 2 weeks for the school to receive and evaluate it. Some FAFSA applications will be flagged for a process called verification. If you are selected for verification, you will be notified on your Student Aid Report (SAR) from the FAFSA, via a tracking letter from WGTC Office of Financial Aid in your mail, or by checking your Self-Service Banner Web account on the Student Services & Financial Aid tab under Eligibility. The verification process may take 2-4 weeks once all verification documents are submitted.

View our Financial Aid Checklist here for additional steps in completing your financial aid.

IRS Data Retrieval Tool
The IRS Data Retrieval Tool is an easy way for students and parents to transfer 2015 tax return data directly into the FAFSA from the IRS. This tool is the quickest way to obtain the individual tax return information needed to complete the FAFSA.

Other Ways to Obtain the IRS Tax Return Transcript
If you are unable to use the IRS Data Retrieval Tool, you may order your 2015 tax return transcript online at www.IRS.gov under the Tools heading, click “Get Transcript of your Tax Records.” You may also request your tax return transcript by calling 1-800-908-9946, or order by mail using IRS Form 4506-T (Request for Transcript of Tax Return). This is a free service.

Financial Aid Verification Process

You might be selected for Verification by the U.S. Department of Education (ED). Out of the students that are selected for verification, it is the Policy of the Financial Aid Office at West Georgia Technical College to verify all Student Aid Reports (SAR or ISIR) selected by ED prior to awarding financial aid. This verification procedure will be in compliance with the latest published regulations or guidance from the U.S. Department of Education. If you are chosen for verification, you must satisfy all financial aid requirements before your financial aid file is considered complete.

Forms for financial aid are available at each campus in Student Affairs - Financial Aid Offices or on our website at www.westgatech.edu/fa/forms.htm.

Your financial aid award package is determined yearly and is based on your current estimated family contribution (EFC), cost of attendance, residency, and other financial aid eligibility requirements. Once your financial aid award package is complete, you will be notified by mail or student email of your financial aid award. You can also view your financial aid award package letter through your Self-Service Banner Web account.

Pell Grant Authorization*

In order for your federal aid to be applied to your account once you are awarded by WGTC, you must:

  1. Login to Self-Service Banner Web at www.westgatech.edu/banner
  2. Select Student Services & Financial Aid
  3. Select Financial Aid Student Authorization
  4. Authorize Pell Grant
  5. Select “I Authorize This Transaction”

*This is a one-time only process.

So you’ve been hearing about changes with the Georgia’s HOPE Grant? We’ve got the info and answers you need! Click here to find out more!


If an overage exists after your tuition and fees have been deducted from your financial aid award you will receive a credit in the campus bookstore to use towards book purchases. Any credit available in the bookstore will be available the week prior to the start of class. Please be aware of the availability of funds in the bookstore.


Any remaining funds will be issued as a refund by the Business Office. Refunds normally begin the 5th week of the term. All registered students should receive a refund disbursement packet from BankMobile. Refund options include ACH to a current bank account or opening a BankMobile Vibe account. When refunds are processed, they will be deposited to the student’s selected account. Please ensure mailing addresses are kept current with WGTC and BankMobile to receive information regarding refunds.

Financial Aid Deadlines


Application Deadline

Summer (201716) April 13, 2017
Fall (201812) June 22, 2017
Spring (201814) November 9, 2017
Summer (201816) April 12, 2018

You must be accepted to the college before financial aid awards can be determined. We will accept all applicants for financial assistance at any point during the semester, but deadlines are very important at WGTC. 2017-2018 priority deadlines for financial aid and admissions are as follows:

  • Summer 2017 semester is April 13, 2017
  • Fall 2017 Semester is June 22, 2017
  • Spring 2018 Semester is November 9, 2017
  • Summer 2018 Semester is April 12, 2018
  • We encourage all students take care of their financial aid needs, weeks in advance of the deadline dates, by becoming familiar with our Academic Calendar and Self-Service Banner Web account. WGTC Financial Aid deadlines and Admissions deadlines are also posted on our Academic Calendar. Please check our Academic Calendar frequently for important deadlines.

    Your financial aid file must be complete prior to early registration in order to ensure no delays in receiving financial assistance for which you are eligible.

    View our Financial Aid Checklist here for additional steps in completing your financial aid.

    NOTE: If you apply after the priority deadline you may not have aid readily available for book purchases and/or financial aid credited to your account at the time classes begin. In the event you apply late it is your responsibility to cover your tuition, fees, and book cost until you can be refunded.

    Notice of Availability of Institutional and Financial Aid Information

      West Georgia Technical College  must annually distributes to all enrolled students a notice setting forth the information required to be made available to students and/or employees under the Family Education Rights and Privacy Act of 1974 (FERPA) and under the Higher Education Act of 1965 (HEA) Sec. 485(a)(1), Sec. 485(f), Sec. 485(g), [Sec. 485(h)] and Sec. 485(j)., as amended by the Higher Education Opportunity Act of 2008 (HEOA). The notice must list and briefly describe the information and include a statement of the procedures required to obtain the information. For information listed in the notice that is disclosed on an institution's website, the notice must include the exact electronic address and a statement that the institution will provide a paper copy upon request. This information is available through the West Georgia Technical College Registrar’s Office and Financial Aid Office. Paper copies are available upon request from those offices.

    Private Loan Disclosure

    The Student Access Loan (SAL) Program

    Georgia Student Finance Authority (GSFA) offers the Student Access Loan Program (SAL) for eligible students attending an eligible Technical College System of Georgia (TCSG), University System of Georgia (USG), or Private postsecondary institution in Georgia. The SAL is a 1 % fixed rate loan, designed to assist undergraduate and technical college students who have a gap in meeting their educational costs.

    The Student Access Loan Eligibility Requirements:

    In order to receive the SAL, students must:

    • Be considered a Georgia resident and United States citizen or eligible non-citizen.
    • Complete a valid Free Application for Federal Student Aid (FAFSA) in order to apply for this program.
    • Maintain Satisfactory Academic Progress (SAP) in accordance with the SAP policy at their college or university.
    • Must be enrolled in an eligible Georgia postsecondary institution.
    • Previous SAL borrowers must be current on their monthly KIT payments.
    • Meet all eligibility requirements.

    Students Attending TCSG Postsecondary Institution

    • Applicants must have first applied for and exhausted other student financial aid options including federal, state and private scholarship and grant programs and Veterans Education Benefits.
    • Interest rate structure for loans received on or after July 1, 2014:
      • Fixed rate of 1% while in school and out of school as long as the loan remains in good standing.
    • A monthly Keep In Touch (KIT) Payment of $10 is required approximately 60 days after the first disbursement is received. 
    • The monthly KIT Payment is required while in school and while in grace period.
    • Repayment is a maximum of fifteen (15) years with a minimum payment of $50 for loans received on or after July 1, 2015.
    • The minimum loan amount is $300.
    • The maximum term loan amount is $1,500.
    • The maximum loan limit is $3,000 per year and up to a maximum of $12,000 over a college lifetime.
    • Origination Fee - A non-refundable fee of 5%of the loan amount, but not more than $50, is deducted from the first disbursement of the loan.
    • The program is also designed to provide a loan discharge option to those TCSG students who graduate with a minimum 3.5 cumulative Grade Point Average in the program of study for which the loan was received.

    Application Procedure for the Student Access Loan
    Applicants who are selected for funding have 14 calendar days once approved by the postsecondary institution to complete the required promissory note, disclosures and self-certification.

    • The first selection of applications will be current HOPE and Zell Miller Scholarship recipients and prior year SAL borrowers in good standing. The following selection of applications are processed first come, first served and are based on available funds.
    • Selection does not guarantee approval and applicants may or may not be selected each application year.
    • SAL is an annual process which includes application, selection, certification, approval, and disbursement.
    • If you apply for this loan, you understand that this is a private education loan that must be repaid and cannot be combined or consolidated with federal loans.
    • Borrow smart! When applying for a loan, request only the amount of funds needed for your educational costs and that you can repay.
    • Your eligible postsecondary institution may decline the loan or certify for a reduced amount based on financial aid status.
    • All documentation must be completed with WGTC before a disbursement can be received. That includes the Master Promissory Note and Applicant Self-Certification.
    • Loan disbursements are sent directly to the student's chosen eligible postsecondary institution and are not transferable.

    For more information and to apply go to GAfutures.org.

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